All Meetings, Fixtures, Events of any kind, by any section, outside body or individual, must be booked in the Central Diary behind the Bar with the Steward.
Section hiring will not carry a charge for their Events such as Fundraising Nights, Sports Fixtures, Social Nights, Annual Dinners etc. except where Outside Caterers are used, more than normal cleaning is required or more than normal staffing is needed.
Any Bone Fide Club Section may use the Meeting Room Free of charge. Unless agreed otherwise meetings can only be held in the Meeting Room or a Sections own Changing Room.
As part of our new premise licence, we are unable to take a booking from a non-member. Members must hold a fully paid membership for a minimum of 3 months before the event.
A Deposit of £50.00 is required against all Bookings. Bookings are not accepted from Non Members.
The Sports Club does not except Bookings for Birthday Parties from 11 to 30 Years Inclusive or Engagement parties for couples under 30. We do not consider ourselves to be a suitable Venue. Parties for children under 11 are only accepted with provisos. Namely a cash deposit of £100 against damage and for cleaning etc. This is refundable 3 days after event if there are no problems.
The Sports Club Steward will decide whether a booking is accepted or not, based on other booked Events and fixtures, the aims and reputation of the Club and the suitability of the Club for any Particular Booking.
A Booking can be literally pencilled in the Diary. When you pay a deposit the booking is penned in and it’s definite. If another person wants the same date as you have asked for, you will be asked to confirm your booking by paying your deposit or the booking will be open to the other Person.
Second Party bookings will not be allowed. For example you cannot book a party for someone else, You must be a member to book the club and take full responsibility for you guests and their actions. If any problem arises, your membership could be at risk. Proof of Section membership will be required. If this is not proved we are breaking one of the Rules of being a Private Members Club.
Whilst a booking is taking place on Club premises their will always be an area for members who are not part of the booked Event to use to obtain refreshment. This area will be designated by the Club Steward and may not always have the full facilities normally available.
Members are expected to respect the use of the facilities by a booked Event, just as the booked Event is expected to respect the use of any shared facilities by members and not use an area put aside purely for non Event goers.
A letter confirming acceptance of the above together with the deposit and expected charges is required 2 weeks prior to the Event taking place.
N.B Our first use is always for our sports sections. On occasions, self-catered events are not accepted if we already using the facilities.
Due to legislation on the new premise licence all entertainment providers must plug into a noise limiter. For more information on this please phone Andy Thatcher on 07950 842365
Subject to the current Licensing Act we have to monitor noise levels to ensure not to upset our neighbours. Some events involving live bands may not be accepted due to concerns about high noise levels.
As a matter of Health & Safety and Security. When a Function of any kind is taking place, Sports Club Staff will be on the premises. If this means that there is an extra wages cost to the Sports Club, this will be chargeable to the Event. Depending on the type or size of Event you may be asked to pay the cost of Doorperson/s.
Discount Rates are available for a series of bookings or multiple bookings and can be discussed with the Steward. There are also Special Rates available for Fundraising Events and use by Charity Organisations.
Further Information is available through the Clubhouse Manager.
Andy Thatcher - Club Steward/Clubhouse Manager
Chippenham Sports Club
Hardenhuish Park
Bristol Road
Chippenham
Wiltshire
SN15 1NHTelephone : 01149 652867
Mobile : 07950 842365
E-Mail : chippenhamSports@aol.com